In both Product Development and Geophysics Division of the business, jobs are project based but there was no project management tool to track project progress, neither project accounting tool to track project cost, especially people's cost. As a result, it was impossible to gain an overview of all projects and the total cost of projects. In addition, there was great difficulty to track staff leave days due to the complexity of employee entitlement.
Business system team was giving the task to find a Project management and time sheeting tool that is low cost, easy to use and easy to implement. We have extensively scanned market with the finding that a lot of in-house products that can do the job but with rather high software cost and complex implementation process. Then we came across Celoxis as SAAS provider with sophisticated project management functionality and great reporting capability on time sheeting. Celoxis outranked the others in functionality, reporting and value by a wide margin.
Celoxis was implemented in mid 2009 for project management and time sheeting purpose. It is easy to use and doesn't require instalment on local desk top. It only took us a couple of days to complete training for staff and project managers.
Using Celoxis project management tool, we can track actual vs. budgeted time very quickly and simply. This helps the project managers track projects and confirm tasks are being done when required and within the allocated time period. It is also useful to relay project progress to team members. As most staff are working on multiple projects at once they can see how much time they have spend on a project and with the knowledge of what work they have completed they can provide project managers with realistic finish dates. And staff can see where they been allocated and how much time they have to work on something.
The time sheeting functionality improves productivity by allowing staff track time at project-task level. It enables us accurately tracking and approval of time easily so as to calculate correct project cost. It provides us with greater understanding of where staff spends their time due to reports. The report feature enables you to drill down into all or an individual timesheet. For example reports can be run on how much each individual or the whole group have spent on Business Development each week. We can then understand whether a position needs to be reviewed based on the more than that expected being spend on a task than what was thought.
The feature we like the most of Celoxis is easy implementation, easy to run report. Celoxis Support Team has been very responsive regards system support and issue solving.
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