Projects are being carried out everywhere we look, whether it is trying to hire new staff, complete a writing task, or constructing the world’s largest swimming pool. For a project to be successful, it requires excellent planning, communication, management, and organization. Poor project management is detrimental to any business. Projects need to have a seamless flow where everyone knows their duties and is working hard to execute it in the given time.
What is project management?
Project management is a practice that involves the initiation, planning, controlling, execution, and completion of a set goal/task. It consists of knowing the specific goal you want to achieve, how you can achieve it, and the period needed to accomplish that goal.
A properly managed project ensures problems are anticipated and dealt with before they occur, which saves time and money while not compromising on quality. In this article, we will be discussing strategies to make sure all your projects are properly managed.
1. Adopt the right methodology
The first step to having a high-level project management strategy is by adopting the right methodology that suits a particular project or business. A project management methodology, otherwise known as PM methodology is a system used to execute a task.
There are four principal PM methodologies which include:
- Critical path method (CPM)
- Critical chain project management (CCPM)
The waterfall is one of the most liner and straightforward methodologies when it comes to managing a project. Here, different phases of a project must be completed before moving onto another stage. This methodology is excellent for people in the manufacturing and construction industry.
CPM methodology makes sure that scheduled(critical) activities are carried out in sequence, which will then determine how long a project will last. This method was used for the Manhattan Project at the beginning of the 1940s.
CCPM Methodology involves the placement of emphasis on the resources needed to complete a project. In this methodology, not a lot of focus is placed on scheduling the task order; instead, it is placed on balancing and keeping resources flexible. It is one of the most flexible methodologies that can be best used by both large or small businesses in the software development or tech industry.
Agile is one of the most widely used methodologies for project management. This involves the ability of teams to self organize in a collaborative and evolving way. This method is adaptive, evolutionary in development, seeks on-time delivery, and is flexible. This practice works best in software companies, food, clothing, music industry, and the motor vehicle industry.
2. Systemize efforts
In order for your business to produce successful projects continually, there is a need to systemize the project management efforts under one organization. This organization defines and makes sure that a standard is maintained for all project management tasks. There are two significant organizations which include:
- Project management office (PMO)
- Enterprise project management office (EPMO)
The EPMO supports the PMO in any organization. The PMO is directly responsible for the completion and delivery of individual projects while the EPMO helps PMO and is not directly responsible for the execution, fulfillment, and delivery of projects.
3. Hire The Right People
Hiring the right people for your business is one of the essential factors for executing projects successfully. An excellent combination of skill set and talent that will be best for a particular project must be considered always. There is also the need to look beyond the technical know-how and look out for specific character traits, such as team spirit, the ability to work well under pressure, teachable, excellent communication skills, motivated, proactive, and ability to adapt.
When it comes to filling in positions, The project manager is the most crucial position. You need to use project managers that have proven over time that not only do they have skills for particular tasks, but they must also have all the above character traits including the ability to lead. The leadership quality of a manager overseeing a project is a significant factor for achieving a successful project.
4. Outline Definite Expectations
Setting clear expectations before the commencement of any project is essential. This involves getting the opinions from all the stakeholders, and understanding their expectations before initializing any project management efforts. A detailed plan needs to be developed that outlines the goals and the criteria for success. It involves defining and adequately communicating the responsibilities of each individual involved in the project as well as the scope of involvement.
5. Adopt a Test Culture
This means that time should be built in to experiment and fail. This culture is prevalent in high- tech and software development firms. For example, Google has a 20 minute time set aside for employees to pursue their personal projects that will eventually be of benefit to the company. This strategy drives innovation and can be a tremendous advantage to the business.
Some ways in which this can be achieved include:
- Celebrating successes
- Schedule sessions where teams can share ideas and collaborate
- Set aside time for employees to pursue their personal projects
We have talked about essential strategies that will help improve your business’s project management, and how successfully executing a project is vital for the overall benefit of a company or business.
It is also essential that members of the team be innovative and open-minded. By implementing strategic planning, you are sure to make good use of all the resources available at your disposal.
Frank Hamilton has been working as a translator at translation service TheWordPoint. He is a professional writing expert in such topics as blogging, digital marketing and self-education. He also loves traveling and speaks Spanish, French, German and English.