Virtual Users
Legacy feature - only available for V1 customers. For other customers refer user access types.
Virtual users are like regular users except they don't have logins and hence cannot login to Celoxis. Virtual users are free but limited. Some use-cases are non-human resources like machinery, conference rooms and computers. Virtual users can also be used in instances where you want to assign tasks to that person but do not want to give access to the system. E.g. consultants.
Do not use virtual users to add job roles or job functions; use the job roles functionality instead.
Using Virtual Users
Virtual users:
- can be assigned to tasks
- receive related email notifications - task, discussions, etc if their account has an email address is specified.
- can themselves update progress and log time on their tasks via email. Read more.
- can participate in discussions via email
- can add comments to app items via email
Creating Virtual Users
A virtual user is created in the same way as a regular user except that the Virtual User option is turned on.
Virtual Users Limit
The maximum number of virtual users you can create depends on the number of licenses users you have. It is determined by the following formula:Virtual Users = 10 + 5 × Licensed UsersSo if you have a 12 user license, you can create a maximum of 10 + 5 × 12 = 70 virtual users.