Knowledge Base
Everything you need to run Celoxis.
Setup guides, how-tos, admin reference and release notes for SaaS and On-Premise deployments.
Version 15.1
Update - 1 July 2026
New Additions
Multi API token
Each user can create, manage and delete up to five API access tokens from the API guide.
API endpoint to move tasks
/v2/tasks/move moves tasks across projects.
Task and App Items’ API results
Send checklist items instead of sending counts.
Disable notifications in PATCH
You can disable email and in-app notifications while updating entities by passing notifications=false in the PATCH request URL.
Updates
Regenerate calendar subscription URL
Users can regenerate their calendar subscription URL from the calendar export screen; the old link stops working and clients must be updated with the new URL.
Search behavior update
Search is now keyword-based and more predictable.
Search Behavior Update
What changed
- Search is now keyword-based and more predictable.
- Search no longer uses text-oriented processing (like stemming).
- Document search now matches on document metadata (name/description), not the document body.
- Advanced operators are no longer supported — for example
+A(must include) and-B(must exclude).
Highlights
v15 introduces a refreshed UI, faster daily workflows, better Gantt/Kanban experiences and removal of older, confusing options so the app feels more consistent.
- New modern UI with Dark Theme
- Scheduling made simpler (dates can be blank)
- Faster Gantt and Kanban with full-screen modes
- Project gets its own page and customizable overview
- Admin area rewritten
- Reports easier to manage and clean up
1.New UI
- Cleaner layouts and clearer actions
- Dark Theme available under User menu > Theme
2.Scheduling
- Dates can be blank if start/finish is not known yet
- Easy Scheduling mode for teams that don’t want MS Project style complexity — Read more
- Manually scheduled tasks: enter effort and let Celoxis calculate the rest (dates + total effort, or dates + daily work per resource)
3.Gantt Improvements
- Redesigned toolbar
- New Gantt component for faster and smoother interaction
- Undo/Redo (in “Manual Save” mode)
- Smoother Edit Task form
- Improved printing: select columns, repeat headers, etc.
- More display options: resource avatars, WBS codes
- Full-screen mode for maximum space
4.Kanban Improvements
- Columns can represent status while swimlanes represent priority (or another attribute)
- Drag and drop to order cards vertically inside a column
- Checklists visible and updatable on the card itself
- More card customization options
- Full-screen mode
5.Project Screen
- Project now has its own dedicated page
- Overview tab is customizable
- Task Status pie chart supports drill-down (e.g. click “Delayed” to see delayed tasks)
- Open Items widget is now clickable
- New workflow bar chart widget to monitor risks or any workflow app by priority
6.Task and Workflow App Drawer
- New layout to reduce clicks and show more information
- Non-default fields are surfaced for faster viewing
- Inline edits are faster and smoother
7.Admin
- Admin page completely rewritten
- Improved navigation
- Contextual help text added
8.General UX
- Most pages now provide primary and secondary filters to quickly narrow data
- Inline edit experience is faster and takes fewer clicks
9.Reports
- New, clearer flow to create and modify reports
- Bulk delete reports
- “Unused Reports” screen to identify and remove reports you no longer need
10.New Mobile UI
- Dark theme
- Many UI/UX enhancements
Cleanups (Removed or Changed)
- % Complete calculation methods “Weighted Average” and “Based on Time Logged” removed. Progress now follows the latest update.
- Assigning task users in hours is no longer supported.
- Resolution prompts for Duration/Effort/Units removed because they caused confusion.
- Default % Complete now means “% Duration Complete”.
- Starting discussions directly on documents has been removed.
- “Same work items as submitted” option from timesheet preferences has been removed.
Terminology and Label Updates
| Old label | New label |
|---|---|
| Primary Job Role | Job Role |
| Reporting Manager | Supervisor |
| Schedule Health | S. Health |
| Budget Health | B. Health |
| Off Track (Schedule) | Delayed |
| Completed (Schedule) | Done |
| Off Track (Budget) | Overbudget |
| Priority – Very High | Critical |
| Priority – High | Major |
| Priority – Low | Minor |
| Priority – Very Low | Trivial |
| Recalculate Projection | Reforecast |