20 Best Project Management Software for 2025

Looking for the perfect project management tool for 2025? Whether you’re part of a large corporation or a small startup, the right software can significantly enhance your ability to manage projects effectively. Our carefully curated list of the top project management tools is designed to cater to a wide range of needs, ensuring that every business finds something that fits perfectly.

For those in larger organizations, our selection includes robust solutions known for their comprehensive features. These enterprise project management software options are ideal for handling complex projects across various departments, ensuring seamless collaboration and efficient task management on a grand scale.

On the other hand, smaller teams and businesses will appreciate the more streamlined project management software picks. These are focused on simplicity, affordability, and ease of use, without sacrificing essential functionalities like task assignment, progress tracking, and team communication.

We’ve examined each software for its unique offerings, cost-effectiveness, and how well it can adapt to different business environments. This guide is your shortcut to finding a project management solution that not only meets your current needs but also scales with your ambitions. Get ready to transform how your team collaborates, plans, and executes projects in 2025 with the best tools the market has to offer.

You may also learn about What is Project Portfolio Management (PPM)?

List of Project Management Software & Tools

1. Celoxis

Celoxis is an enterprise-level project management software tailored for organizations seeking a premium solution to navigate the complexities of large-scale projects. It stands out as a comprehensive platform, adept at facilitating intricate project planning, efficient resource management, and meticulous tracking of time and expenses.

Celoxis offers an intuitive user experience without compromising on the depth of its features. This PPM software equips leaders with powerful analytics and real-time insights, enabling informed decision-making and strategic oversight. Collaboration tools within Celoxis are top-tier, designed to enhance communication and transparency across extensive teams, ensuring everyone is aligned and informed.

At its core, Celoxis is built to be both secure and scalable. This means that as your business embarks on a path of growth and evolution, Celoxis seamlessly scales alongside you, offering unwavering support and reliability. Its ability to adapt to your expanding needs ensures that Celoxis is not just a software solution, but a long-term partner in your enterprise’s journey towards success and efficiency.

With Celoxis, you’re not just managing projects; you’re setting a new standard for excellence in your industry.

Special features:

Scalability: Celoxis is designed to grow with you. As your business expands, so does Celoxis. Whether you’re adding more team members, taking on larger projects, or expanding into new markets, Celoxis adapts to your changing needs without missing a beat. This scalability ensures that you’re always equipped with a project management solution that fits your enterprise’s size and complexity, now and in the future.

360-Degree Real-Time Insights: Celoxis offers unmatched visibility into your projects with its super powerful reports and dashboards. This feature provides a comprehensive, 360-degree view of project performance, financials, and team productivity in real-time. With customizable dashboards and deep-dive reporting tools, you can easily monitor progress, identify trends, and make data-driven decisions to keep your projects on track and your business moving forward.

Effortless Online Planning, Tracking, and Collaboration: With Celoxis, planning, tracking, and collaborating on projects online has never been easier. This platform simplifies the way teams work together, allowing for seamless communication and coordination. Whether you’re setting up project timelines, updating tasks, or sharing documents, everything is done with ease, ensuring that everyone stays on the same page and projects move forward smoothly.

Smart Resource Allocation: Celoxis excels in efficiently allocating resources to tasks, taking into account availability, demand, and skills. This intelligent feature ensures that the right people are working on the right tasks, optimizing productivity and preventing burnout. With Celoxis, you can balance workloads effectively, making sure that projects are not just completed, but are done so with the most suitable and skilled team members leading the charge.

Pricing – Contact Us

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Let us demonstrate why Celoxis is the ideal PPM Solution for you.

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2. Proofhub

Proofhub will be your best bet if you are looking to facilitate project management and team collaboration for marketing and creative teams for small businesses. It includes everything that is needed to run your marketing projects efficiently keeping track of every detail, giving you real-time visibility into everything your team is working on.

Special features:

• App integration with the apps you already use: FreshBooks Classic, FreshBooks, QuickBooks, Google Calendar, iCal, Box, Dropbox, Google Drive, OneDrive, and more
• Using the Celoxis App for QuickBooks Online
• Easy-to-understand and intuitive interface with a little-to-no learning curve
• Available in more than half a dozen languages

Pricing: Ultimate Plan starts at $89/month (billed annually).

3. nTask

nTask is a free online project management software that focuses on eliminating the need to shuffle between tools. It offers seven modules built natively inside the tool that take care of important matters such as task management, project planning, and reporting, meetings, risk management, bug, and issue tracking and more. The user interface is beautifully designed, and simplicity is key with nTask. Everything is relatively simple to understand.

Special features:

• Monitor time spent on each task for each member through timesheets (Filling Weekly Timesheets | Timesheet Customizations | Approving Timesheets | Invoicing Timesheets | Handling Incomplete Timesheets).
• Plan and describe the budget for all your projects and keep track.
•  Use risk matrix to identify and assess potential risks and their frequency of occurrence.

Pricing: $3, Unlimited everything.

4. Time Doctor

Time Doctor is a cloud-based time tracking and management solution. It focuses specifically on employee productivity. With its monitoring tools, it analyzes how employees use their time and alerts them when they’re engaging in time-wasting activities. It comes with a silent and interactive version that fits varying business setups. Your team members will get a lot more done each day, increasing productivity in your company and dramatically reducing wasted time. You will find it easier to focus on important tasks without getting sidetracked.

Special features:

• A better understanding of employee time usage
• It helps users to be more productive through reminders
• Task manager is available for Mac, Windows, and Linux. Signup, installation, and setting up multiple users take less than five minutes

Pricing: Plan starts from $5.9/user/month

5. Mindgenius

Mindgenius is a project management software that lets you plan, schedule, and manage all project-related tasks. It helps teams manage small-to-medium-sized projects. It provides a simple interface. It has a unique feature that most project management solutions don’t, a mind-mapping tool, where teams can hash out ideas surrounding a particular project or event.  Teams can utilize this tool to structure, present, and share info, brainstorm ideas, scope projects, and more.

Special features:

• Ability to identify task dependencies and set milestones and critical paths
•  Dynamic views allow you to switch easily between, planning, Gantt charts and tasks

Must Check: Top Gantt Chart Software Tools for Project Managers in 2025

• Create visual maps of project information

Pricing: Plan starts from £10/user/month 

6. Scoro

Scoro is a cloud-based business management software n for small to midsize companies. It enables users to plan and track their work across an unlimited amount of projects. The software’s key feature is its control hub, from which tasks, account information, key performance data, and calendar events, among other aspects of businesses, are displayed. Users can plan and utilize time more efficiently with Scoro by managing, creating, and tracking the number of projects with the ability to set priorities and deadlines, plan tasks, and schedule meetings.

Special features:

• Create budgets for projects and compare these against actual results
• Scoro’s Planner gives you an instant visual overview of everyone’s workload, realistic deadlines, potential overbookings & available slots
• Know exactly how well your team is utilized, and what their time is spent on

Pricing: Scoro pricing starts at $26/month/user

7. Asana

Asana’s robust work management platform serves your teams so they can stay focused on the goals, projects, and daily tasks of your business. The Asana platform lets you create visual project plans to see how every step maps out over time, to help you meet the deadlines. To stay on track, it allows you to follow projects and tasks through every stage.

Special features:

• To stay on track, it allows you to follow projects and tasks through every stage
• Make teams and projects private to create a safe space for sensitive work
• Easily spot holes and overlaps in your schedule and quickly make adjustments
• The app offers a wide range of integrations with several popular platforms like Asana time tracking from TimeCamp, Slack, Dropbox, and many more.

Pricing: The plan starts from $10.99 per member/month billed annually

8. Trello

Trello is a visual collaboration tool for planning tasks and projects. It utilizes Kanban boards, cards, and lists to move tasks or organize your resource materials in real-time. Accessible from a desktop browser, Trello also provides you with free Android and iOS apps, lending to greater flexibility. You can manage your projects in the office, field, or anywhere you are internet-connected. Trello connects with other tools to collect project management data and analyze it eventually. For example, you can export data from Trello to Excel and check project statuses, productivity, and gain other insights

Special features:

• Trello’s neat interface makes managing even the most complex of tasks fun
• Mobile functionality to access boards on the go
• Quick overview on the front and back of cards

Pricing: The plan starts from $5/user/month

9. LiquidPlanner

LiquidPlanner is an impressive online tool for managing projects, tasks, workers, and their time. It gives teams a better way to plan and execute work. It is a priority-based solution that automatically updates project schedules whenever users change task dates or priorities. It gives you schedules you can trust and helps you work on the right thing at the right time.

Special features:

• It helps teams to set realistic deadlines based on best-case and worst-case scenarios
• Estimating a realistic range of time to complete tasks
• It allows all users to set realistic estimates

Pricing: The plan starts from $15/ month/user.

10. Ace Project

AceProject is a web-based project tracking software that helps manage projects from end to end. It is designed for small and midsize businesses. One of the features of AceProject is that you can go into the settings and see exactly what privileges are assigned to you based on your role. The mobile app enables users to manage tasks and project communication remotely. It also allows users to design plug-ins and add-ons to integrate with other systems.

Special features:

• Easy to manage agile-based tasks and create work sprints!
• Workflow for the time approval process is built-in
• Coordinate teams across the globe efficiently

Pricing: pricing starts from $24/month

11. Zoho Projects

Zoho Project is a powerful and collaboration software. It has a clean and straightforward interface, and an excellent array of features. You can make project planning and collaboration with your team members less complicated with the milestone mapping tool.It also lets the people in the project communicate easily, discuss ideas, and stay updated..

Special features:

• Plan your project down to minute details by mapping every milestone to achieve
• One tool for teams to create, collaborate, and communicate
• Charts and reports are automatically generated to give you in-depth details

Pricing: Plan starts from $3.38/user/month

12. Notion

Notion is a cloud-based and on-premise solution for individuals and businesses of all sizes. Notion’s note-taking app breaks conventions in design, resulting in confusion and wasted time. It can fit whatever requirements you would need from the notebook. It is easy to use and has excellent compatibility with other tools as well.

• Also Check: 10 Best On-Premises Project Management Software for 2025

Special features:

• Syncs across various devices and collaborators in real-time
• The notion can be extended with Lua scripts
• Outline ideas and rearrange them in any way

Pricing: Plan starts from $8/user/month

Let us demonstrate why Celoxis is the ideal PPM Solution for you.

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13. Redbooth

Redbooth is an online collaboration and communication platform. It is flexible and straightforward to use, which helps teams get work done. It is focused on serving companies of all sizes in all industries. The software is designed to have a clear system of delegation and deadline setting, which helps users to know who exactly is working on what. There are dedicated Android and iOS applications available for Redbooth.

Special features:

• Create, assign, and update tasks anytime, anywhere
• Super intuitive interface for creating and assigning new tasks
• Assess the progress of shared projects and spot dependencies early

Pricing: Plan starts from $9/month/user

14. Functionfox

FunctionFox is a simple online timesheet and project management software for creative teams. It helps creative professionals manage their work, improve profitability, and increase efficiency. It enables users to look back at the project’s history, whether it be three weeks ago or three months ago. Smart and automated tools enable users to enjoy reduced admin time and improved workflows.

Special features:

• Built-in timesheets with stopwatch timer for easy time tracking
• Interactive real-time reporting
• create visual management dashboards that can be customized according to personal preferences

Pricing: Plan starts from $10/user/month

15. Freedcamp

Freedcamp is a solid but quite basic and unremarkable project management software. It offers innovative new user interfaces that reduce the amount of time required to stay on top of Projects. Freedcamp aims to provide a centralized system with intuitive and innovative features that spark creative ideas. It makes organizing details and tasks quick and super easy.

Special features:

• Task boards are a quick way to see tasks from all your projects in one place
• It uses Kanban boards with sticky notes to manage tasks
• Kanban board now integrates with traditional project management
• Create custom widgets for any type of information

Pricing: Plan starts from $1.49/user/month

16. Copper Project

Copper Project is an online project management and collaboration tool used to share projects, files, contacts, tasks, and events. You can simplify projects, achieve more goals, and improve collaboration by centralizing everything and keeping everyone in the loop. The new Project timeline feature gives the manager a prompt view of the percent completed and delivery dates.

Special features:

• It allows you to do more with unique tools like Draggable Timelines, Subtasks, and Pin & Pass.
• Statuses are easily seen with colored indicators
• Easily integrates with Xero and QuickBooks

Pricing: Plan starts from $49/month

17. Insightly

Insightly is a SaaS-based CRM solution targeted at small and mid-sized businesses. It is a highly customizable dashboard and feeds to keep track of sales in progress. You can grow your business with advanced marketing automation or empower your sales team to contact leads at the right time. It’s simple to move deals through the pipeline by clicking and dragging, and you can choose between a traditional list view or a Kanban-style board.

Special features:

• Track project activity and performance against milestones
• Accelerate sales and manage leads
• Route the right lead to the right team member at the right time

Pricing: Plan starts from $29/user/month

18. Easy Project

Easy Project is a cloud-based solution for monitoring a project’s health and progress in real time. It is designed for fast-moving midsize to enterprise-level teams. It offers custom forms and project templates, as well. The easy project supports 1000+ integrations so your team can use the tools they love best.

Special features:

• Visual project maps and plans
• It offers integration with apps like Google Calendar, Gmail, etc.
• Auto-notifications to keep projects on track

Pricing: Plan starts from €5⁹⁰/user/month

19. Advantage

Advantage is an all-in-one software platform for managing marketing firms advertising agencies, and creative teams of all sizes. Its flexibility allows users to adapt the software to support the existing processes. The ability to track hours, projects, and purchase orders with this software is intuitive and easy.

Special features:

• Automate and manage projects more efficiently
• Integrates all agency roles into a single solution with robust modules
• Automate and expedite work

Pricing: Upon request

20. Wrike

Wrike is a versatile and scalable project management software, well-suited for teams and businesses seeking customizable workflows and comprehensive project tracking capabilities. It distinguishes itself with its high degree of adaptability, allowing users to tailor the platform to their specific project management processes and needs. Wrike’s strengths include advanced task management, real-time collaboration tools, and customizable dashboards that provide a clear overview of project statuses and performance metrics. It’s ideal for teams that require a mix of standard project management features with the flexibility to adapt to complex workflows.

• Don’t Miss: 11 Best Wrike Alternatives & Competitors in 2025

Special features:

• Highly customizable, allowing for tailored workflows and dashboards.
• Robust task management and real-time collaboration features.
• Scalable solution that grows with the business, suitable for a wide range of team sizes and industries.

Pricing: Plan starts from $9.80/user/month

Conclusion

In conclusion, choosing the right project portfolio management software is a critical decision that can influence the success of your projects and the efficiency of your team. Our roundup of the 20 best project management tools for 2025 is designed to help businesses of all sizes find a solution that best fits their needs. From powerful enterprise project management software capable of managing complex projects at scale to simpler, more intuitive tools perfect for small teams and startups, there’s something for everyone.

The key to selecting the right software lies in understanding your team’s unique requirements, challenges, and goals. Consider factors such as the size of your team, the complexity of your projects, and your budget when making your decision. Remember, one of the best enterprise project management tools is the one that aligns with your workflows, enhances team collaboration, and improves overall project visibility.

Embrace the opportunity to streamline your best software for project management processes, foster better communication among team members, and achieve your project goals more efficiently. With the right tool in hand, you’re well on your way to enhancing productivity and driving your projects to success in 2025 and beyond.

Let us demonstrate why Celoxis is the ideal PPM Solution for you.

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