Here’s what end-users have said

Gartner has ranked Celoxis as the #1 project management solution overall based on thousands of verified end-user reviews. It is not surprising that Celoxis beats Zoho Projects in all departments.

For more end-user reviews, you can visit: Gartner | G2Crowd

Let’s look at the facts

DISCLAIMER: The data compiled in the following report has been gathered from publicly available data and from our interaction with potential buyers. This means the comparison data can be outdated, incomplete or inaccurate. We advise you to do a personal evaluation of all tools before making a decision.

Project Planning

Zoho Projects is fairly weak in project planning as it does not cover all of the real-world complexities in project planning.

CeloxisZoho Projects
Interactive Gantt chart
Multiple resources per task
Allocate resources in hours instead of %
Advanced scheduling
FS, FF, SF & SS predecessor types
Inter-project dependencies
Critical Path
Recurring Tasks

Project Tracking

Zoho Projects does not offer multiple avenues to track and manage projects. It only provides the basic task monitoring features.

CeloxisZoho Projects
Tracking Dashboards
Intelligent health indicators
Request an update from resources in one click
Track planned vs. actual - dates, hours and cost
Baselines and EVA
Change-request tracking
Log time and updates via email
Email alerts of important events

Project Financials

Zoho Projects lacks tools for cost and revenue estimations and forecasting, which is a crucial requirement for dynamic teams and dynamic projects.

CeloxisZoho Projects
Cost estimation
Cost tracking & forecasting
Revenue estimation
Revenue tracking & forecasting
Flexible billing models
Milestone-based billing
Track KPIs like cashflow, profit & margin

Portfolio Management (PPM)

Zoho Projects lacks portfolio management capabilities, and it better suited for small to medium businesses requiring a task management software with a garnish of project management flavor.

CeloxisZoho Projects
Project request queue
Project prioritization
Demand management
Portfolio analysis
Portfolio dashboards

Resource Management

Zoho Projects fails to deliver on comprehensive resource management capabilities, and the ones that are available come with their Premium/Enterprise plans only.

CeloxisZoho Projects
Resources in different locations or shifts
Holidays and exceptions
Reporting manager
Virtual users
Support for external consultants
Cross-project workload chart
Planned vs. actual utilization
Job roles
Capacity planning


While Zoho Projects is at par with Celoxis on team collaboration, it lacks in the areas of document management and client collaboration. Client collaboration, especially is an increasingly popular trend with forward-looking companies as it helps build trust and relationships with project clients.

CeloxisZoho Projects
@ mentions
Comment on tasks, issues and other work items
File attachments
Version control
Online discussions
Client portal
Participate via email

Time Tracking

Zoho Projects’ time tracking capabilities are pretty comprehensive, but they lack enterprise and productivity features like multi-level approvals, timesheet reminders, one-click and automatic approvals.

CeloxisZoho Projects
Weekly timesheets
Inbuilt timers
Log time via email
Log time for another user
Incomplete timesheets automation
Multi-level approval workflow
Automatic approvals
1-Click approvals

Risk Management

Zoho Projects does not offer integrated risk management capabilities. For risk management, you have use Zoho Creator, which albeit a free software, comes with its own limitations, and integration challenges.

CeloxisZoho Projects
Organization & project risk registers
Qualify risks
Custom risk parameters
Risk assesment
Escalation rules

Issue & Bug Tracking

While Zoho Projects allows basic issue tracking in its lower plans, customization and SLAs, etc.. come only with their Premium/Enterprise plans. For bugs, you need to integrate with Crashlytics, which is again only available with their Premium/Enterprise plans as a custom integration.

CeloxisZoho Projects
Customizable workflow
Escalation rules
Log time
Kanban view

Expense Tracking

Zoho Projects does not offer any expense tracking capabilities.

CeloxisZoho Projects
Billable and non-billable expenses
Custom expense codes
Online approval
File attachments to expenses (e.g. Receipts)
Reimbursible flag

Analytics & Reporting

With Zoho Projects, default reports offer minimal analytics and insights. For more comprehensive reporting, you need to integrate with Zoho Reports and other plugins. Celoxis, on the other hand, delivers powerful and actionable real-time insights across projects without any add-ins or extensions without any tiered pricing.

CeloxisZoho Projects
Cross-project reporting
Dynamic filters
Drill-down charts
Reporting on custom fields including formula fields.
Trend charts
Automatically email reports


Celoxis offers deeper and wider array of integrations without incurring any additional costs. With Zoho Projects, custom integrations are possible with all other Zoho products and are not available out-of-the-box. Zoho Projects does not offer enterprise-level integrations with SSO, LDAP, MS Project, Salesforce or QuickBooks Online.

CeloxisZoho Projects
Microsoft Project
Microsoft Excel
Google Drive
Quick Books Online
Single Sign-On


Granular security features comes with Zoho Projects’ Premium/Enterprise plans only. They are still not granular enough to offer project-level security, as is needed by many mid and enterprise-level organizations.

CeloxisZoho Projects
Role-based permissions
Project-level overrides


Zoho Projects does not offer the flexibility of an On-premise deployment option.

CeloxisZoho Projects
Cloud (SaaS)

In our regular activity we keep an average of 50 projects active. Celoxis allows us to keep an updated view on the project portfolio and resource pool usage, while at the same time allow us to do detailed planning and control on individual projects. Using Celoxis we do weekly revisions on our detailed 8 to 12 weeks ahead project planning and resource assignment.

Luis Reis
Luis Reis, CEO (Inteliesse - Business Analytics), Inferência

Discover Celoxis

Let us demonstrate why Celoxis is the ideal PPM Solution for you.

Start Free Trial Request a Demo