Celoxis has better project management capabilities than Zoho Projects
Zoho Projects does not have portfolio management capabilities
Celoxis has more comprehensive resource management capabilities than Zoho Projects
Celoxis has better product capabilities than Zoho Projects
Celoxis offers more granular enterprise-level security and user management capabilities than Zoho Projects
Celoxis outperforms Zoho Projects in terms of quality of support
Zoho Projects is fairly strong on project planning. However, it does not still include and cover all of the real-world complexities in project planning as depicted below.
|Interactive Gantt chart|
|Multiple resources per task|
|Allocate resources in hours instead of %|
|FS, FF, SF & SS predecessor types|
Zoho Projects does not offer multiple avenues to track and manage projects. It only provides the basic task monitoring features.
|Intelligent health indicators|
|Request an update from resources in one click|
|Track planned vs. actual - dates, hours and cost|
|Baselines and EVA|
|Log time and updates via email|
|Email alerts of important events|
Zoho Projects lacks tools for cost and revenue estimations and forecasting, which is a crucial requirement for dynamic teams and dynamic projects.
|Cost tracking & forecasting|
|Revenue tracking & forecasting|
|Flexible billing models|
|Track KPIs like cashflow, profit & margin|
Portfolio Management (PPM)
Zoho Projects lacks portfolio management capabilities, and it better suited for small to medium businesses requiring a task management software with a garnish of project management flavor.
|Project request queue|
Zoho Projects fails to deliver on comprehensive resource management capabilities, and the ones that are available come with their Premium/Enterprise plans only.
|Resources in different locations or shifts|
|Holidays and exceptions|
|Support for external consultants|
|Cross-project workload chart|
|Planned vs. actual utilization|
While Zoho Projects is at par with Celoxis on team collaboration, it lacks in the areas of document management and client collaboration. Client collaboration, especially is an increasingly popular trend with forward-looking companies as it helps build trust and relationships with project clients.
|Comment on tasks, issues and other work items|
|Participate via email|
Zoho Projects’ time tracking capabilities are pretty comprehensive, but they lack enterprise and productivity features like multi-level approvals, timesheet reminders, one-click and automatic approvals.
|Log time via email|
|Log time for another user|
|Incomplete timesheets automation|
|Multi-level approval workflow|
Zoho Projects does not offer integrated risk management capabilities. For risk management, you have use Zoho Creator, which albeit a free software, comes with its own limitations, and integration challenges.
|Organization & project risk registers|
|Custom risk parameters|
Issue & Bug Tracking
While Zoho Projects allows basic issue tracking in its lower plans, customization and SLAs, etc.. come only with their Premium/Enterprise plans. For bugs, you need to integrate with Crashlytics, which is again only available with their Premium/Enterprise plans as a custom integration.
Zoho Projects does not offer any expense tracking capabilities.
|Billable and non-billable expenses|
|Custom expense codes|
|File attachments to expenses (e.g. Receipts)|
Analytics & Reporting
With Zoho Projects, default reports offer minimal analytics and insights. For more comprehensive reporting, you need to integrate with Zoho Reports and other plugins. Celoxis, on the other hand, delivers powerful and actionable real-time insights across projects without any add-ins or extensions without any tiered pricing.
|Reporting on custom fields including formula fields.|
|Automatically email reports|
Celoxis offers deeper and wider array of integrations without incurring any additional costs. With Zoho Projects, custom integrations are possible with all other Zoho products and are not available out-of-the-box. Zoho Projects does not offer enterprise-level integrations with SSO, LDAP, MS Project, Salesforce or QuickBooks Online.
|Quick Books Online|
Granular security features comes with Zoho Projects’ Premium/Enterprise plans only. They are still not granular enough to offer project-level security, as is needed by many mid and enterprise-level organizations.
Zoho Projects does not offer the flexibility of an On-premise deployment option.
Monthly, Limited Users
In our regular activity we keep an average of 50 projects active. Celoxis allows us to keep an updated view on the project portfolio and resource pool usage, while at the same time allow us to do detailed planning and control on individual projects. Using Celoxis we do weekly revisions on our detailed 8 to 12 weeks ahead project planning and resource assignment.