Celoxis rates higher for project planning capabilities than Smartsheet
Celoxis has more comprehensive portfolio management & resource management capabilities than Smartsheet
Celoxis rates higher for intuitive and real-time reporting & dashboards than Smartsheet
Smartsheet does not offer time tracking capabilities
Celoxis has an higher rate of adoption than Smartsheet
Celoxis outperforms Smartsheet in quality of support
|Interactive Gantt chart|
|Multiple resources per task|
|Allocate resources in hours instead of %|
|FS, FF, SF & SS predecessor types|
|Intelligent health indicators|
|Request an update from resources in one click|
|Track planned vs. actual - dates, hours and cost|
|Baselines and EVA|
|Log time and updates via email|
|Email alerts of important events|
Smartsheet does not offer real-time and integrated project financials. Yes, you can create custom columns for financial data, but Smartsheet inherently suffers from granular security and real-time, dynamic updates to overall project and portfolio financials.
|Cost tracking & forecasting|
|Revenue tracking & forecasting|
|Flexible billing models|
|Track KPIs like cashflow, profit & margin|
Portfolio Management (PPM)
Smartsheet is more of a task and work management software and does not provide a thorough portfolio management system.
|Project request queue|
Resource Management capabilities in Smartsheet are fairly basic and would work well for small, one-off projects where teams need to collaborate.
|Resources in different locations or shifts|
|Holidays and exceptions|
|Support for external consultants|
|Cross-project workload chart|
|Planned vs. actual utilization|
Celoxis offers a wider array of collaboration tools including a free client portal for real-time client collaboration and information sharing.
|Comment on tasks, issues and other work items|
|Participate via email|
|Log time via email|
|Log time for another user|
|Incomplete timesheets automation|
|Multi-level approval workflow|
|Organization & project risk registers|
|Custom risk parameters|
Issue & Bug Tracking
Bug and issue tracking in Smartsheet is fairly basic (something similar that can be done in Excel). It does not offer a customizable workflow to capture the intricacies of a bug/issue lifecycle.
Smartsheet does not offer integrated expense management for accurately recording and tracking project costs related to equipments, people, legal, travel, etc.
|Billable and non-billable expenses|
|Custom expense codes|
|File attachments to expenses (e.g. Receipts)|
Analytics & Reporting
Smartsheet provides basic tabular reporting capabilities out-of-the-box. For advanced and more insightful reporting, you need their additional plugins, integrations and experimental lab features. These come with their high-end plans.
|Reporting on custom fields including formula fields.|
|Automatically email reports|
Smartsheet offers all the basic integration tools for small businesses. It does not offer enterprise-level integrations out-of-the-box.
|Quick Books Online|
Smartsheet offers a fairly basic level of security to isolate data access. It does not offer granular control and isolation of sensitive project data.
Monthly/User (with Annual Subscription)
When you are looking for a system, don’t think that you have to utilize the leader in the industry just because they have the name. We fell into that hole several times before we found Celoxis. To be honest I had never heard of Celoxis before I started doing some web searches. You don’t have to pay $50,000 or a $100,000 to find a really quality solution.