Here’s what actual buyers are saying

Celoxis rates higher for project planning capabilities than Smartsheet

Celoxis has more comprehensive portfolio management & resource management capabilities than Smartsheet

Celoxis rates higher for intuitive and real-time reporting & dashboards than Smartsheet

Smartsheet does not offer time tracking capabilities

Celoxis has an higher rate of adoption than Smartsheet

Celoxis outperforms Smartsheet in quality of support

Sources: GetApp | G2Crowd | Gartner

Let’s look at the facts

Project Planning

Interactive Gantt chart
Multiple resources per task
Allocate resources in hours instead of %
Advanced scheduling
FS, FF, SF & SS predecessor types
Inter-project dependencies
Critical Path
Recurring Tasks

Project Tracking

Tracking Dashboards
Intelligent health indicators
Request an update from resources in one click
Track planned vs. actual - dates, hours and cost
Baselines and EVA
Change-request tracking
Log time and updates via email
Email alerts of important events

Project Financials

Smartsheet does not offer real-time and integrated project financials. Yes, you can create custom columns for financial data, but Smartsheet inherently suffers from granular security and real-time, dynamic updates to overall project and portfolio financials.

Cost estimation
Cost tracking & forecasting
Revenue estimation
Revenue tracking & forecasting
Flexible billing models
Milestone-based billing
Track KPIs like cashflow, profit & margin

Portfolio Management (PPM)

Smartsheet is more of a task and work management software and does not provide a thorough portfolio management system.

Project request queue
Project prioritization
Demand management
Portfolio analysis
Portfolio dashboards

Resource Management

Resource Management capabilities in Smartsheet are fairly basic and would work well for small, one-off projects where teams need to collaborate.

Resources in different locations or shifts
Holidays and exceptions
Reporting manager
Virtual users
Support for external consultants
Cross-project workload chart
Planned vs. actual utilization
Job roles
Capacity planning


Celoxis offers a wider array of collaboration tools including a free client portal for real-time client collaboration and information sharing.

@ mentions
Comment on tasks, issues and other work items
File attachments
Version control
Online discussions
Client portal
Participate via email

Time Tracking

Weekly timesheets
Inbuilt timers
Log time via email
Log time for another user
Incomplete timesheets automation
Multi-level approval workflow
Automatic approvals
1-Click approvals

Risk Management

Organization & project risk registers
Qualify risks
Custom risk parameters
Risk assesment
Escalation rules

Issue & Bug Tracking

Bug and issue tracking in Smartsheet is fairly basic (something similar that can be done in Excel). It does not offer a customizable workflow to capture the intricacies of a bug/issue lifecycle.

Customizable workflow
Escalation rules
Log time
Kanban view

Expense Tracking

Smartsheet does not offer integrated expense management for accurately recording and tracking project costs related to equipments, people, legal, travel, etc.

Billable and non-billable expenses
Custom expense codes
Online approval
File attachments to expenses (e.g. Receipts)
Reimbursible flag

Analytics & Reporting

Smartsheet provides basic tabular reporting capabilities out-of-the-box. For advanced and more insightful reporting, you need their additional plugins, integrations and experimental lab features. These come with their high-end plans.

Cross-project reporting
Dynamic filters
Drill-down charts
Reporting on custom fields including formula fields.
Trend charts
Automatically email reports


Smartsheet offers all the basic integration tools for small businesses. It does not offer enterprise-level integrations out-of-the-box.

Microsoft Project
Microsoft Excel
Google Drive
Quick Books Online
Single Sign-On


Smartsheet offers a fairly basic level of security to isolate data access. It does not offer granular control and isolation of sensitive project data.

Role-based permissions
Project-level overrides


Cloud (SaaS)



$ 25+

Monthly/User (with Annual Subscription)

When you are looking for a system, don’t think that you have to utilize the leader in the industry just because they have the name. We fell into that hole several times before we found Celoxis. To be honest I had never heard of Celoxis before I started doing some web searches. You don’t have to pay $50,000 or a $100,000 to find a really quality solution.

Peter Hauschild
Peter Hauschild, Director of Services Operations, SilkRoad Inc.

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